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Accounts Technician

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Job Description

Main Purpose

To assist with the production of the group management accounts, month end procedures and to ensure the overall robust performance of the Group Finance Department.

Key Duties

Sales Ledger processing (Insurance Services Ltd, Technical Services Ltd & Building Control Ltd):

Daily Trust Account receipts and invoicing processing (Lodgement sheet):

  • Daily maintenance of respective month’s lodgement sheet (LL) for any payments received for IS, TS & BC.
  • Splitting each receipt according to the premium split on our insurance software system, MPACS.
  • Correctly accounting for any commission taken/paid at source & correctly posting this to Sage.
  • Identifying under/over-payments & notifying Management Accountant immediately.
  • Reconciliation of any unreconcilable differences on the Lodgement List.
  • Daily reconciliation of lodgement sheet to the payment list (PL) & reconciling both balances to the Trust account bank balance.
  • Marking Quotations as 'Won' on Sage & resolving 'Expired' quotes.
  • Posting invoices to Sage using the ‘update ledger’ function within the ‘invoice/credits tab’ on Sage.
  • Posting invoice to Sage & email copy of paid invoices/credit notes to client/broker via Sage.
  • Posting payments to Sage
  • Posting commissions to Sage for commissions taken at source
  • Posting commissions to Sage for brokers whose TOBAs do not allow them to take commission at payment source.
  • Where commission has been paid at source, generate purchase invoice in the respective supplier ledger account and post payment.
  • Update lodgement sheet as each step is completed.
  • Daily reconciliation of NatWest Bank Export tab.
  • Check bank each morning for any payments received after close of business & update LL accordingly.
  • Processing credit card payments using SagePay/AMEX.
  • Daily ‘Other creditors’ reconciliation & investigation of unallocated funds; Pro-active & continuous review of ‘Other creditors’ and un-allocated payments received with regards to correct allocation to the relevant risks.
  • Daily Trust account bank recs for IS/TS and BC.
  • Daily revenue Reconciliations for IS/TS and BC.

Treasury Function:

  • Daily reconciliation of Trust account.
  • Reconciliation of LL to PL.
  • Reconciliation of both LL & PL to Trust bank account balance.
  • Identifying, understanding & resolution of any differences.
  • Understanding & resolving under/over payments and correctly reflecting these on the lodgement sheet and payment list & correctly allocating these within Sage.
  • Correctly account for amended risks that have been ‘reissued’ / ‘transferred’ on the lodgement sheet as a credit and a debit (old risk to new risk respectively) in the correct columns on the lodgement sheet.
  • Posting over/underpayments to ‘Other creditors’
  • Reconciling other creditors on a periodic basis & at month end.
  • Processing of refunds and adherence to strict refund procedure, correctly reflecting refunds on the lodgement sheet & payment list.
  • Daily reconciliation of Trust bank account for IS/TS and BC.

Office bank account reconciliations:

  • Daily cashbook postings to IS/TS/BC office accounts:
  • Prepare cheque journal for all receipts and payments in the period and post to the cashbooks.
  • Daily reconciliation of office bank accounts within Sage.

MPACS support for client management system maintenance (to include):

  • Processing quotes on MPACS for IS & BC
  • Processing Quotations / issuing debit notes
  • Accounts tab maintenance
  • Issuing CPLs to clients upon full payment of policy.
  • Instalments tab maintenance & updating.
  • Part payments maintenance.
  • Recording commissions taken at source on MPACS accounts tab.
  • Issuing payment plans to clients upon approval by Group Finance Director.
  • Marking refunds on MPACS
  • Issuing client statements.
  • Updating MPACS to instruct survey upon payment of policy.
  • Dynamic Reports - Saving MPACS Revenue & Commission reports daily.
  • Maintain updated notes on MPACS

Other responsibilities:

  • Credit control
  • Involvement & assistance with month end.
  • Cover duties for Finance department during staff absence/annual leave
  • Assist with annual year end accounting and audit.
  • General queries and ad hoc duties

Knowledge, Skills & Experience

Essential criteria:

  • Part or Qualified Accounting Technician working towards full membership of AAT or ATI
  • Minimum 2 years varied experience in a busy accounts/office environment.
  • Ability to work as part of a team.
  • Ability to show experience meeting deadlines.

Desirable criteria:

  • Use of Sage 50.
  • Use of vLookups/Pivot tables.
  • Insurance industry experience desirable although not essential.

Additional Information

As part of the ICW Group everyone is:

  • expected to behave and act in a way which promotes and contributes to the overall aims, values and ethos of the Company.
  • required to participate in regular training and other learning activities, including 1-1s and appraisal as required by the Company’s policies and procedures.
  • required to participate in any relevant current and new legislative and regulatory activities as may occur.

To apply for this role please complete the form on the top right of the page.

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